SAP FI VALIDATIONS AND CONFIGURATIONS

WHAT IS VALIDATIONS IN SAP FI ? HOW TO CONFIGURE VALIDATIONS ?

Validations are used to ensure the existence of certain conditions. It gives a message if the prerequisite validate condition is not met

CHECKING AT THE TIME OF ENTRY—

 CASE: AT THE TIME OF POSTING TO COMPANYCODE (TATA) UPDATE  HYD(BUSINESS AREA)  ONLY   NO OTHER BUSINESS AREA

1.MAINTAIN VALIDATION:

SPRO> IMG>FINANCIAL ACCOUNTING (NEW) > SPECIAL PURPOSE LEDGER> TOOLS> MAINTAIN VALIDATION/SUBSTITUTION RULES> MAINTAIN VALIDATION (GGB0)

SELECT FINANCIAL ACCOUNTING FOLDER

KEEP THE CURSOR ON LINE ITEM

SELECT CREAT VALIDATION BUTTON

GIVE VALIDATION NAME: TEST1----VALIDATION FOR THE BUSINESS AREA

 










SAVE

KEEP THE CURSOR ON TEST1

SELECT STEP BUTTON

VALIDATION STEP: BUSINESS AREA CHECKING

SAVE

KEEP THE CURSOR ON PREREQUISITE

SELECT DISPLAY TECHNICAL NAMES BUTTON

DOUBLECLICK ON STRUCTURE BKPF—ACCOUNTING DOCUMENT HEADER

DOUBLECLICK ON BKPF-BUKRS(COMPANY CODE)

SELECT =

SELECT CONSTANT BUTTON

COMPANY CODE: TAST

ENTER

SELECT BACK ARROW

KEEP THE CURSOR ON CHECK

DOUBLECLICK ON STRUCTURE BSEG 

DOUBLE CLICK ON BSEG-GSBER (BUSINESS AREA)

SELECT=

SELECT CONSTANT BUTTON

BUSINESS AREA= HYD

ENTER

 

 

SELECT MESSAGE

SELECT MAINTAIN MESSAGES BUTTON

SELECT NEXT FREE NUMBER BUTTON

KEEP THE CURSOR ON MESSAGE NO AND SELECT INDIVIDUAL MAINT BUTTON

GIVE DESCRIPTION: COMPANY CODE TATA SHOULD USE BUSINESS AREA HYD

SELECT UTILITIES AND SELECT CHANGE REQUEST

SELECT CREATE REQUEST AND SAVE IN YOUR REQUEST

UNDER MESSAGE VARIABLES:

SELECT BKPF         BUKRS

SELECT BSEG        GSBER

SAVE

2.DEFINE VALIDATIONS FOR POSTING:

SPRO> FINANCIAL ACCOUNTING(OLD)> FINANCIAL ACCOUNTING GLOBAL SETTINGS> DOCUMENT> LINE ITEM> DEFINE VALIDATIONS FOR POSTING (OB28)

 

EXECUTE

SELECT NEW ENTRIES

COMPANY CODE: TAST

CALL POINT:  2 LINE ITEM

VALIDATION: TEST

ACTIVATION LEVEL: 1 (ACTIVE)

SAVE

NOW GO TO F-02 AND POST DOUMENT (CHECK THE VALIDATION CONDITION)

post

CASH A/C DR-1000

  TO SHARE CAPITAL-1000

ENTER AMOUNT-1000

ENTER BUSINESS AREA-TAHY 

ENTER

 

NOW IT RETURNS A ERROR MESSAGE .AS IF WE HAVE TO ENTER BUSINESS AREA  HYD BUT WE ENTERD TAHY.SO VALIDATION CONDITION IS NOT MET

NOW GO BACK AND CHANGE BUSINESS AREA AS HYD

   

ENTER

ENTER

ENTER AND SIMULATE

 

 VALIDATIONS SUCCESSFULLY COMPLETED