ASAP METHODOLOGY IN SAP

ASAP METHODOLOGY IN SAP 

ASAP Phases in SAP (or) Accelerated SAP Phases

Phase 1 – Project Preparation

Phase 2 – Business Blueprint

Phase 3 – Realization

Phase 4 – Final Preparation

Phase 5 – Go Live and Support

The ASAP Roadmap was developed by SAP to help customers implement SAP software in a rapid, cost-effective manner.

Utilize this move toward:

•       minimizes the length of implementation,

•       maximizes the utilization of Team SAP and customer resources,

•       Results in a “Repetitive Model” that can be used with other    

             Implementations of SAP modules or systems, and

          Provides a process-oriented approach to Product Training. 

 Project Preparation

Key Activities                 Deliverables ·         Finalize Project Team Organization ·         Project Team Structure Organization Chart ·         Finalize Project Team Training Plan ·         Project Team Training Schedule ·         Define Team Facilities Requirements ·         Project Team Seating Chart (including required equipment) ·         Develop Project Plans ·         Baseline Project Plans ·         Initial Activities Planned ·         Resource Plan ·         Develop Project Strategies and Scope ·         Review Existing Implementations ·         Draft: o   Implementation Strategy o   End-User Training Strategy o   Development Strategies o   Testing Strategy o   Technical Strategies o   Security and Controls Strategy o   High-level Project Scope Document ·         List of Lessons Learned ·         Define Project Management Standards and Procedures ·         Project Management Standards and Procedures (Issue Mgt Plan, Status Report Format, Change Control Forms, Documentation standards, etc,) ·         Develop Benefits Realization Strategy ·         Benefits Realization Approach ·         Develop Project Risk Assessment ·         Risk Management Plan, Report and recommendations to mitigate project risks, and summary of Critical Success Factors ·         Define Post-Implementation Support ·         Post-Implementation Support Approach ·         Perform Technical Requirements Gathering ·         Complete Technical Questionnaires ·         Define Technical Infrastructure Needs ·         Procure Hardware ·         Size Initial Hardware ·         Approve Sizing Results ·         Order Initial Hardware and Software ·         Order Remote Network Connection ·         Define System Landscape Strategy ·         System Landscape Strategy ·         Define Project Methodologies, Tools and Project Governance Standards ·         Established Project Methodologies, Tools and Governance Standards ·         Define Quality Assurance Plan ·         Quality Assurance Plan ·         Develop Communication Strategy and Plan ·         Communication Plan/Strategy ·         Confirm Process, Organization and Technical Scope ·         Sign-off by Customer ·         Develop and perform Change Readiness Assessment ·         Change Readiness Assessment Results and Report ·         Produce and Deliver Program Management Status Reports ·         Completed Status Report ·         Updated Issues Log ·         Prepare for Project Kickoff ·         Kickoff Meeting
Business Blueprint Key Activities Deliverables ·         Conduct Project Team Training ·         Execute Project Team Training Schedule ·         Define SAP Organizational Structure ·         Define Global Parameters ·         SAP R/3 Hierarchy Definitions ·         Prepare for Blueprint Workshops ·         Blueprint Workshop Schedule ·         List of Blueprint Workshop Participants ·         Blueprint Workshop Agendas ·         Conduct Blueprint Workshops ·         Business Blueprint Report o   Business Process Flows o   Policies and Procedures o   Gaps Identified ·         Business Process Master List (BPML) ·         Finalize Project Scope ·         Finalized Scope Document Signed off by Customer ·         Finalize Development Scope ·         Development Scope: Reporting, Interfaces, Conversions, Enhancements ·         Finalize End-User Training Strategy ·         End-User Training Strategy Signed-Off by Customer ·         End User Training Requirements and Materials Standards document ·         Conform to DoD RICE Concept of Operations ·           ·         Perform Cycle Planning for Prototyping ·         Cycle Plan for Prototyping ·         Develop Knowledge Transfer Plan ·         Knowledge Transfer Plan signed off by Customer ·         Develop Communications and Key Stakeholder Management Plans ·         Communication and Key Stakeholder Management Plans ·         Define Business Organization Structure and Identify Impact Areas ·         Business Organization Impacts ·         Complete SAP Bolt-On Evaluation ·         Evaluation Results of SAP Bolt-Ons ·         Identify Process Ownership ·         Benefits and Process Owner Organization ·         Create Technical Design ·         Technical Design Document ·         Develop Non-functional Requirements ·         Non-functional Requirements Specifications Documentation ·         Develop Security Requirements ·         Security Requirements Specifications Documentation ·         Setup and Install Development Environment ·         Installed Development System ·         Risk Assessment Measurement ·         Revised Risk Assessment ·         Conduct Peer/Solution/Technical Reviews ·         Solution/Technical Review Findings Reports ·         Produce and Deliver Program Management Status Reports ·         Completed Status Report ·         Updated Issues Log ·         Business Blueprint Sign-off ·         Business Blueprint Documentation and Phase completion signed-off by Customer Realization:   asap-realization Key Activities Deliverables ·         Define Master Data ·         Master Data Definitions ·         Baseline Configuration Completed ·         Baseline Configuration and Documentation ·         Conduct Unit Testing ·         Completed Unit Testing and Associated Scripts and Results ·         Final Configuration Completed ·         Configured SAP System and Related Documentation ·         Create Security Authorizations ·         Configured SAP User Profiles and Roles ·         Develop Custom Design Specifications (functional spec’s) ·         Functional Specifications ·         Develop Technical and Functional Specifications ·         Technical and Functional Specifications Documentation and Associated Approvals ·         Coding and Unit Test for Conversions, Reports, Interfaces and Enhancements ·         Completed Unit Testing for Development Objects ·         Object Code for Development Objects ·         Conversion Planning (Cutover) and Preparation ·         Initial Conversion (Cutover) Plan ·         Draft Legacy Retirement Plan ·         Develop New Procedures and Policies ·         New Procedures and Policies Documented/Approved ·         Finalize Implementation Strategy ·         Implementation Strategy, including Site Readiness Assessment and Change Process Improvement ·         Finalize End-User Training Strategy ·         Approved End-User Training Strategy ·         Establish Training Environment ·         Installed Training System ·         Train Power Users ·         Trained Power Users and Trainers ·         Plan SAP early watch Go-Live Quality Assurance / Check ·           ·         Plan and Execute System Test ·         System Test Plan ·         Volume and Stress Tested System ·         Execute Cycle Testing ·         Cycle Testing Complete ·         Develop Integration Test Plan(s) ·         Integration Test Plan ·         Execute Integration Test ·         Integration Test Complete ·         Design and Deliver Instructor Training Material (if applicable) ·         Instructor Training Material ·         Create End-User Training Programs and Training Materials ·         End-User Training Curriculum ·         End-User Training Materials ·         End-User Training Schedule ·         Facilities Reservations ·         Create Technical Design ·         Technical Design Document ·         Establish Data Archiving Plan ·         Data Archiving Plan ·         Setup and Install Quality Assurance (QA) Environment ·         Installed Quality Assurance System ·         Risk Assessment Measurement ·         Revised Risk Assessment ·         Deliver Knowledge Transfer Status ·         Execute Communications Plan ·         Presentations ·         Newsletters ·         Conduct Peer/Solution/Technical Reviews ·         Solution/Technical Review Findings Reports ·         Produce and Deliver Program Management Status Reports ·         Completed Status Report ·         Updated Issues Log
Final preparation: Key Activities Deliverables ·         Perform System Tests ·         Execute Stress, Volume, Disaster Recovery and Backup Tests ·         Technical Processes Tested ·         Assess Going-Live Check Recommendations ·         Implement Going-Live Check Recommendations ·         Finalize Cutover (Conversion) Plan ·         Cutover Workplan ·         Develop Contingency Plan ·         Contingency Plan ·         Refine and Execute Production Support Plan ·         Commence Initial Production Support Activities (which occur prior to go-live) ·         Execute Change Plan ·         Organization Change Plan ·         Production Readiness Review ·           ·         Obtain Cutover Approval ·         Execute Cutover/Conversion Plan ·         Refine and Execute Legacy Retirement Plan ·         Legacy Retirement Plan ·         Perform Training Program Evaluation ·         Training Program Evaluation ·         Deliver End-User Training ·         Trained End Users ·         Complete Process and Organizational Changes ·         Process and Organizational Changes Performed ·         Execute SAP Going-Live Check ·         Going Live Check Assessment ·         Develop Technical Operations Manual ·         Technical Operations Manual ·         Setup and Install Production Environment(s) ·         Installed Production System(s) ·         Configure and Execute System Administrator Functionality ·         Tuned SAP System ·         Establish Service Level Agreements ·         Service Level Agreements ·         Risk Assessment Measurement ·         Revised Risk Assessment ·         Conduct Peer/Solution/Technical Reviews ·         Solution/Technical Review Findings Reports ·         Produce and Deliver Program Management Status Reports ·         Completed Status Report ·         Updated Issues Log ·         Final Preparation Sign-off ·         Go-Live Approved
Going Live and Support :
Key Activities Deliverables ·         Provide Production Support (Help Desk) ·         Production Support (Help Desk) Established ·         Execute Daily Operation Support and Administration ·         Optimize System Tuning ·         Production-Ready Systems Environment ·         Validate Live Business Process Results ·         Business Process Results ·         Monitor Transactions, Interfaces and Procedures ·         System tuning and Procedural Updates ·         Execute Ongoing Security Administration ·         Security Administration ·         Provide Ongoing Training Support ·         Execute Ongoing Training Support ·         Develop Continuous Improvement Plan ·         Continuous Improvement Plan ·         Produce and Deliver Program Management Status Reports ·         Completed Status Report ·         Updated Issues Log ·         Post Implementation Review ·         Post Implementation Findings Reports